Business 03 — Business Coordination
Business Coordination
Your partner on the ground,
from first contact to the work site.
Doing business across borders takes more than a shared language. Business customs differ, negotiations move differently, and details get lost on site. When any one of these breaks down, the project stalls.
WITS supports overseas companies entering Japan and Japanese companies expanding abroad. We go beyond interpreting: the same person stays involved from finding the right counterpart through negotiations to on-site work after the contract.
Services
Services
01For overseas companies entering Japan
Setting up your base in Japan
We act as your person on the ground for establishing a Japanese entity and securing an office, coordinating with local professionals and counterparts and handling the process in Japanese.
Contract and terms negotiation
We deal directly with the Japanese side when negotiating terms such as office leases, explain Japan-specific business practices, and work toward terms both sides can accept.
Partner outreach and meeting setup
We identify the right companies, schools, and organizations in Japan, make the first contact, and set up the meeting, starting with working out who the real decision-maker is.
Project coordination in Japan
We sit between your head office and your Japanese counterparts as a bilingual project coordinator and keep day-to-day work moving.
02For Japanese companies expanding abroad
Partner development and business trips
We research manufacturers and prospective partners in Europe and plan the visits. On site, we accompany the client from travel to the meetings, including unannounced visits.
Interpreting for meetings and negotiations
We interpret at the table, and also help frame the issues and present the case in a way the other side will follow.
Cross-cultural advice
Japan and Europe differ in how fast decisions are made and how contracts and deadlines are understood. We explain those differences before they cause a misunderstanding.
On-site interpreting in Japan
When engineers come from overseas, we accompany them at work sites in Japan, interpret work instructions and meetings, and act as the go-between during their stay.
Why WITS
Why clients choose WITS
First-hand experience on both sides
Our CEO spent his twenties in Germany, working inside a local organization as a player and a manager, and still serves it as an advisor. He knows Japanese and European ways of working from the inside.
Interpreting, negotiation, and coordination, end to end
Work that is usually split among several providers is handled through a single point of contact. The coordinator who has followed your project from the first meeting stays with it to the end, so nothing is lost in a handover.
English, German, and Japanese
We work with you in English or German and with your Japanese counterparts in Japanese, so nothing is lost between the two sides.
Track Record
Track record
Case
Case: Production coordination in Japan for a Dutch documentary
- When
- June 2026
- Client
- A Dutch documentary crew
- Where
- Japan
When a Dutch documentary crew came to film in Japan, we coordinated the shoot from start to finish: negotiating with the people and places to be filmed, then interpreting and supporting the crew on location.
Case
Case: Entity setup and office lease negotiation for an overseas company
- When
- May 2026 –
- Where
- Fukuoka, Japan
For an overseas company opening a base in Fukuoka, we serve as bilingual project coordinator on the ground, supporting the establishment of its Japanese entity and the negotiation of its office lease.
Case
Case: Outreach to Japanese schools for a Singapore education company
- When
- July 2026 – ongoing
- Counterparts
- Schools and educational institutions in Japan
Under contract with a Singapore-based company that runs AI, STEM, and inquiry-based learning programs, we introduce its programs to Japanese schools and set up meetings, from selecting the schools to the first contact and arranging the meeting.
Case
Case: Finding suppliers of European-made equipment
- When
- August 2025
- Length
- About one week
- Countries
- Germany, Austria, Italy
We accompanied a Japanese company in the energy sector on a trip to find new suppliers of European-made equipment. Our work covered arranging the visits, interpreting and supporting the negotiations, cross-cultural advice, and unannounced visits to prospective suppliers.
Case
Case: On-site interpreting in Japan for engineers from Europe
- When
- 2025 – ongoing
- Where
- Installation sites across Japan
When equipment purchased in Europe is installed in Japan, the manufacturer's engineers are brought to the Japanese sites. We accompany them throughout, interpreting work instructions and meetings and bridging the differences in how the two sides work.
Tell us about your project
Whether you are setting up in Japan, looking for Japanese partners, or need someone on site, we are glad to hear from you, even at an early stage. Write to us in English or German.